Updated Admissions Policy — Cloud School

For Students Aged 9–15
Last Updated: 20 February 2026

1. Introduction

Cloud School provides high‑quality online education for students aged 9 to 15. This Admissions Policy outlines our admissions criteria, procedures, safeguarding approach, and payment requirements.

2. Admissions Principles

Cloud School is committed to:

  • Fair and transparent admissions
  • Compliance with UK law (Education Act 1996, Equality Act 2010, UK GDPR)
  • Ensuring the safety and wellbeing of all children
  • Supporting students with additional needs
  • Equal access regardless of background

3. Age Eligibility

Students must be:

  • Minimum age: 9
  • Maximum age: 15

Students under 13 require parental/guardian consent for admission and participation.

4. Parental/Guardian Responsibility

Parents/guardians must:

  • Submit the application on behalf of the student
  • Provide accurate personal and emergency contact details
  • Agree to all policies (Terms, Privacy, Safeguarding, Behaviour)
  • Pay the deposit and fees within the required timeframes
  • Support the student in meeting attendance and conduct expectations

5. Application Process

Step 1: Online Application

Completed by a parent/guardian.

Step 2: Review

We assess eligibility, course suitability, and any additional needs.

Step 3: Additional Information (if needed)

We may request:

  • Proof of age
  • SEND information
  • A placement task

Step 4: Offer of Admission

Parents receive:

  • Acceptance email
  • Information pack
  • Payment instructions

5. Payment Requirements

5.1 Deposit (Applied Toward First Term Fees)

Upon acceptance, parents/guardians must pay a £500 deposit within 30 days to secure the student’s place.

  • This deposit is not an additional charge
  • The £500 is deducted from the first term’s tuition fee
  • The deposit is fully refundable if the parent withdraws the child before the first term begins
  • Failure to pay within 30 days may result in the place being offered to another student

5.2 Term Fees

All term fees must be paid:

  • In full
  • No later than 2 weeks before the start of each term

A student will only be granted access to classes and materials once fees have been received.

5.3 Continuing Enrollment

Cloud School operates on an assumed continuation model:

  • Students are automatically enrolled for each subsequent term
  • Parents/guardians must give written notice if they do not wish to continue into the next term
  • Notice must be sent to: admissions@cloudschool.world
  • Notice must be received at least 4 weeks before the new term begins, unless otherwise specified in the school’s Fees & Refunds Policy

Failure to provide notice may result in fees for the next term still being due.

Step 6: Enrolment Completion

Enrolment is confirmed once:

  • Deposit is paid
  • Term fees are paid on time
  • Policies are accepted
  • Access credentials are issued

6. Student Support & SEND Provision

We welcome students with a range of additional needs and aim to provide:

  • Reasonable adjustments
  • Alternative materials where possible
  • Additional communication with parents

Early disclosure is encouraged so we can put support in place.

7. Safeguarding & Online Safety

As a provider for children, Cloud School follows strict safeguarding procedures:

  • All staff are background‑checked
  • Interactions follow safe‑communication guidelines
  • Concerns are escalated in line with safeguarding protocols
  • Parents may request information about their child’s online activity

8. Refusal of Admission

Admission may be refused if:

  • Information is false or incomplete
  • Parental consent is not provided
  • The student’s needs exceed what we can reasonably support
  • Behaviour would pose risk to the community
  • Payment deadlines are not met

A written explanation can be provided upon request.

9. Appeals

Parents may appeal admissions decisions within 14 days by contacting:

[Insert School Email]

We will respond within 10 working days.

10. Data Protection

All data is processed in accordance with:

  • UK GDPR
  • Data Protection Act 2018
  • Cloud School’s Privacy Policy

11. Annual Review

This policy is reviewed each year or when major changes occur.